[Effective September 12, 2001]
ARTICLE I: OFFICE
Section 1. Principal office. The principal office of the association
shall be in the City of Colorado Springs, County of El Paso, State of Colorado.
The association may also have offices in such places as the Board of
Directors may from time to time appoint or as the business of the association
ARTICLE II: MEMBERSHIP AND MEMBER MEETINGS
Section 1. Membership. The following persons shall be eligible for
membership in the association, in the class of membership indicated.
a. Full members: Any person who is the holder of a valid, renewable
amateur radio operator license issued by the appropriate governmental entity
shall be eligible to be a full member of the association. Full members shall be
entitled to vote on all matters at all meetings of the association and shall be
entitled to hold any office in the association.
b. Associate members: Any person interested in amateur radio shall be
eligible to be an associate member of the association. Such members shall not be
entitled to vote in any meeting of the association nor hold office therein.
c. Family membership: Any person who is the husband or wife, brother
or sister, son or daughter, father or mother of a Full or Senior member, shall
be eligible to become a Family member upon payment in advance of the dues
specified for such person in Article IX, hereof. A Family member shall have the
rights and privileges of a Full member, but without the right to receive the
association’s publication Ø-Beat.
d. Senior membership: Any person who otherwise qualifies as a Full
member and has attained the age of 65 is eligible for Senior membership at the
dues rate specified in Article IX hereof. A Senior member shall have the rights
and privileges of a Full member.
Section 2. Meetings. Regular monthly meetings of the association shall
be held each month at a time and location specified by the board. One
association picnic meeting each year shall be held during one of the summer
months at a time and location specified by the board. Said picnic may be in
addition to or in lieu of a regular association meeting as directed by the
board. Additional meetings may be held for such special occasions as the
association may desire providing at least 96 hours notice is given to all
members of record.
Section 3. Annual meeting. The annual meeting of the members shall be
held on the second Wednesday of October of each year at a time and location
specified by the board. At said meeting the members entitled to vote, shall
elect by ballot by a plurality vote of such members present, four directors for
a term of two (2) years to serve with the four holdover directors, for the
ensuing year, or until their successors shall be duly elected and qualify, and
shall transact such other business as may properly come before the meeting.
Section 4. Notice of meetings. Notice of meeting of the members shall
be given in and concurrent with the mailing of the association publication Zero
Section 5. Quorum. Fifteen percent of the voting members of the
association shall constitute a quorum at each meeting, provided however, that if
less than fifteen percent of the voting members shall be present in person at
each meeting those members present shall have the power to adjourn such meeting
from time to time until a quorum shall be present. No notice of any adjourned
meeting shall be required.
Section 6. Resignation. Any members of the association may resign at
any time by delivering to the secretary a notice in writing to that effect. In
the event of resignation no refund of dues shall be made.
Section 7. Cancellation of membership. If any member shall fail to pay
his or her annual dues by the end of the month in which such annual dues shall
fall due his or her membership shall be deemed canceled.
Unacceptable behavior. Any member whose conduct is not true to the
spirit of amateur radio in that he violates the rules established by the Federal
Communications Commission in a knowing and willful manner whether the FCC is
involved in the matter or not and who makes no obvious effort to change their
behavior may have their membership canceled by a majority vote of the board of
directors. The individual will be informed of the action that the board of
directors is going to take, and if they desire they may request that their
expulsion be voted on by those present at the next regular monthly meeting of
the membership. A simple majority of those present at that meeting will decide
the matter. In the event that they are expelled, the remaining portion of their
membership dues shall be returned except where the membership was given at no
ARTICLE III: BOARD OF DIRECTORS
Section 1. General powers. The control and management of the affairs
and funds of the association shall be under a Board of Directors, consisting of
eight elected members and the editor of Zero Beat. In addition to the powers
conferred by these by-laws, the Board may exercise such other powers as are not
by statute, by the Articles of Incorporation or by these by-laws required to be
exercised by the members.
Section 2. Election and term of office of directors. Elected directors
shall serve for a period of two years, except as provided in the Articles of
Incorporation, with their term beginning at the end of the annual meeting in
which they are elected. Four directors shall be elected in alternate years to
serve for a two year period. The editor of Zero Beat shall serve for as long as
that person remains the editor of Zero Beat. In addition to the above members,
the past president shall be a board member for one year following the expiration
of his/her term.
Section 3. Removal from Office. Any director of the association who
misses two board meetings in succession without notifying the President or
Vice-President at least 24 hours prior to the meeting will be considered to have
resigned his or her position. However, a director who cannot attend a board
meeting and has notified the President or Vice-President to that effect and has,
in addition, appointed a member in good standing to act for him or her in which
case the director will not be considered to have resigned even if he or she
misses a number of consecutive meetings.
A member in good standing, for the purpose of this section, is a voting
member who is not currently a director in their own right.
Section 4. Resignation. Any director of the association may resign at
any time by giving written notice to the Board of Directors or the Secretary of
the Association. The editor of Zero Beat shall be deemed to have resigned from
the board when said person resigns from being the editor of Zero Beat.
Section 5. Vacancies. Any vacancy on the Board of Directors for any
reason other than by the resignation of the editor of Zero Beat shall be filled
by ballot by plurality vote of the voting members present at the next monthly
meeting of the members following the occurrence of such vacancy, and the
director so elected shall serve the unexpired term of the director whose vacancy
is being filled. A vacancy caused by the resignation of the editor of Zero Beat
shall be automatically filled by the new editor of Zero Beat.
Section 6. Notice of directors’ meeting. Notice of meetings of the
directors shall be made by mail, telephone or radio at least eight hours prior
to such meeting.
Section 7. Quorum. A simple majority of the directors shall constitute
a quorum at any directors’ meeting. In the absence of a quorum, the directors
present may adjourn such meeting until a quorum shall be present. No notice of
any adjourned meeting need be given.
Section 8. Limitations on board authorized expenditures. The board of
directors shall be empowered to authorize any single expenditure which does not
exceed $500.00. Expenditures over $500.00 will require approval of two thirds of
the membership in good standing present at the next regular monthly meeting or
at a special meeting held in accordance with the requirements of the by-laws.
ARTICLE IV: OFFICERS
Section 1. Number. The principal officers of the association shall be
a President, a vice-president, a Secretary and a Treasurer. All such officers
shall be members of the Board of Directors.
Officers shall serve for a period of one year, with their term beginning at
the end of the annual meeting in which they are elected.
Section 2. Duties.The duties of the officers shall be as follows:
a. The President shall preside at all meetings of the association, and shall
conduct them according to the rules adopted. He/she shall enforce due observance
of the Constitution and by-laws, decide all questions of order, sign all
official documents adopted by the association, and conduct all other duties
pertaining to the office of President.
b. The Vice-President shall assume the duties of the President in his/her
c. The Secretary shall keep a record of the proceedings of all meetings,
carry on all correspondence, read communications at all meetings and such other
duties pertaining to the office. At the expiration of his/her term he/she shall
turn over items belonging to the association to his/her successor.
d. The Treasurer shall receive and account for all moneys paid to the
association, pay all authorized bills, and render such accountings to the board
and membership as required by the board. At each meeting he/she shall submit an
accounting of all income and expenses for the approval of the membership. At the
end of his/her term, he/she shall turn over all items belonging to the
association to his/her successor.
Section 3. Removal from office. Any officer may be removed from office
by a three-fourths vote of the membership.
Section 4. Election.The officers of the association shall be elected
at the regular annual meeting of the members by ballot by plurality vote of the
voting members present at the meeting.
Section 5. Resignations. Any officer may resign at any time by giving
written note to the Board of Directors or the Secretary of the association.
Section 6. Vacancies. A vacancy in the office of the President for any
reason shall be automatically filled by the Vice-President. A vacancy in any
other office for any reason shall be filled for the unexpired portion of the
term by ballot by plurality vote of the voting members at the next regular
monthly meeting following the occurrence of such vacancy.
ARTICLE V: INDEMNIFICATION
The association shall indemnify, by means of Bond and/or other suitable
insurance coverage each director and officer now or hereafter a director or
officer, his or her heirs, executors and administrators, against all cost,
expenses and liabilities including settlements approved by the Board of
Directors reasonably insured or imposed upon him or her in connection with or
resulting from any action, suit or proceedings or the settlement or compromise
thereof prior to final adjudication to which he or she is or may be made a party
by reason of his or her being or having been a director or an officer, except in
relation to matters as to which he or she is finally adjudged in such action,
suit or proceedings to have been derelict in the performance of his or her duty
as such director or officer. The provisions for insuring the above indemnity
shall be reviewed at each annual meeting of the association.
ARTICLE VI: SEAL
The association shall have a seal which shall be in the form of the
association emblem and shall bear the name of the association.
ARTICLE VII: COMMITTEES
Section 1. General. The committees designated in the Sections below
shall be standing committees, the chairman and membership of which shall be
designated by the Board of Directors at its first meeting following the annual
meeting of the membership of the association.
Section 2. Nominating committee. The nominating committee shall
consist of the officers and board of directors. The committee shall nominate a
list of eligible members as needed for officers and directors at the board
meeting occurring the month prior to the annual association meeting. In addition
to nominations made by this committee, the President shall receive nominations
of eligible members from the floor at the annual meeting. Such nominations shall
be made by and seconded by voting members in good standing.
Section 3. Program and Entertainment committee. The program and
entertainment committee shall be responsible for the programs at monthly
meetings as well as association party planning.
Section 4. Interference committee. The interference committee shall be
responsible for investigating and making recommendations in cases of reported
interference and shall work in conjunction with the Federal Communications
Section 5. Activity committee. The activity committee shall be
responsible for all activities of the association outside the regular monthly
meetings not otherwise delegated.
Section 6. Publicity committee. The publicity committee shall be
responsible for the dissemination of information to the mass media concerning
the activities of the association and amateur radio in general.
Section 7. Membership committee. The membership committee shall be
responsible for keeping the membership list current, including both new
membership applications and renewals. This committee shall print out the labels
for Zero Beat monthly as well as a complete membership roster for publication in
Zero Beat twice a year. In addition, changes to the roster will be provided to
the Zero Beat editor for publication as soon as practical after they are
received by the membership committee. The chairperson or a committee member must
have access to a computer and printer.
Section 8. Auditing committee. The auditing committee shall be
responsible for the financial report of the treasurer and for the proper audit
of the same.
Section 9. Technical Instruction committee. The technical instruction
committee shall be responsible for scheduling and conducting classes of
technical instruction for interested persons.
Section 10. Zero Beat committee. The Zero Beat committee shall be
responsible for the production and mailing of the monthly association
publication Zero Beat.
Section 11. Special committees. The Board of Directors shall be
empowered to appoint special committees from time to time to carry out the
duties set forth in appropriate instructions promulgated by the board.
Section 12. Asset committee. The Board of Directors shall appoint an
asset custodian, who shall be the Asset Committee Chair, and who is responsible
for, but not limited to, accounting for, warehousing of, issuing of, returning
of, all tangible assets of the association.
The Asset Committee and the custodian shall prepare for and coordinate an
annual physical inventory to be performed within 45 days following each annual
meeting at which the general election is held. Not less than one outgoing or one
incoming officer shall be signatory witness of the physical inventory.
The Asset Committee shall report any losses of non-functional conditions of
any asset immediately to the Directors, who shall evaluate the circumstances of
such loss, and be empowered to take appropriate actions.
ARTICLE VIII: RULES OF ORDER
All meetings shall be conducted in accordance with Robert’s’ Rules of Order.
ARTICLE IX: MEMBERSHIP DUES
The board of Directors shall set the amount of dues subject to the approval
of the membership.
ARTICLE X: AMENDMENTS
Section 1. Procedures. These by-laws may be amended, altered or
repealed in whole or in part, and new by-laws may be instituted by the
affirmative vote of a majority of the voting members present at the annual or
any regularly constituted meeting of the association; provided that the text of
the proposed changes be available to the membership in sufficient copies and in
sufficient time at or prior to such meeting. All such changes may be proposed in
a petition signed by ten voting members of the association or by a majority of
the Board of Directors.
Section 2. Annual review of By-Laws. The Constitution and by-laws
shall be reviewed annually at the board meeting held the month prior to the
annual association meeting. The board shall either approve these documents as
presently constituted or take action as outlined in Article X, Section 1 above.
ARTICLE XI: AUTHORITY TO ENCUMBER OR CONVEY PROPERTY
Encumbrance or conveyance of all or any part of the corporate property either
real, personal, or mixed must be approved by a two-third majority vote of the
board of directors or by a two-third vote of the membership in attendance at a
regularly or annual scheduled meeting. Such encumbrance or conveyance shall be
documented in the records of proceedings of such meeting as well as affected
ARTICLE XII: DISSOLUTION
The Pikes Peak Radio Amateur Association may cease to exist as an
organization for a number of reasons, three of which are:
a. The organization decreases in size to the point where it’s continued
existence is without merit.
b. An external event such as a war may cause the suspension of amateur radio
which could activate reason (a).
c. The PPRAA may be absorbed into another organization.
For the PPRAA to be officially dissolved, for any reason, an affirmative vote
by two thirds of the members of record in good standing who can be located shall
be required. All assets of the PPRAA shall be distributed as specified in the
Articles of Incorporation.